Administrative Assistant

Job DescriptionJob Description
We are currently looking for an
Administrative Assistant
to join our growing team. We are a plumbing company working mostly with home builders in new construction. This position will be reporting directly to the Office Manager, the administrative assistant's primary role is to provide full office and administrative support to the entire Management team.
Our values and policies promote teamwork, innovation, long-term employment and work-life balance. As a community minded company Leblond Plumbing offers many benefits including group health benefits (50% company paid) and career growth. Do not miss this exciting opportunity to work with an award-winning team! To apply for this position please email your resume and cover letter through this indeed posting.
Responsibilities
(Included but not limited to):
Answering and directing telephone calls
Communicate and update information to appropriate team members
Organize & manage the outlook calendar and correspondence
Schedule meetings
Collect data, prepare and distribute reports
Prepare documents and record information for third parties (builder portals)
Assist with information or requests from builders, city or other trade partners etc
Prepare agenda, presentations, proposals and materials for various meetings
Prepare reports
Create new folders and labels, format correspondence in consistent templates
Handle sensitive and confidential material
Data entry to support accounts payable and accounts receivable processes
Record invoices and transactions into accounting system
Maintain filing and system records
Other duties as required
Skills and Requirements:
Quickbooks Desktop or Quickbooks Online experience (an asset but not required)
Microsoft Outlook - Working in Calendars and Scheduling (an asset)
Ability to work under pressure with conflicting deadlines
Self-motivated
Excellent verbal, written and interpersonal communication skills
Ability to adjust and work with various peronality types
Good analysis and judgement skills
Ability to work independently as well as part of a team
Attention to detail, high level of accuracy and excellent organizational skills
Proficient in data entry and management
Attention to customer service
Good health and positive attitude
Own and drive a reliable vehicle to work
Working Conditions:
Modern professional office
Must be flexible and have the ability to respond to a variety of changing duties and work routines
Work Hours:
Standard hours of work are 7:00 am to 3:30 pm (Monday to Friday with a 1/2 hour unpaid lunch break)
Overtime is not required