TWDB - 26-128 - Financial Compliance Executive Assistant (Executive Assistant I) at Texas Water Development Board — NeverHard

Job Description Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account in the CAPPS online application system at https://tinyurl.com/CAPPS-Explore-Jobs . Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system . Texas Water Development Board’s Mission - Leading the state’s efforts in ensuring a secure water future for Texas. The Texas Water Development Board (TWDB) offers competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit http://www.twdb.texas.gov/jobs/benefits.asp . The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. ***Salary commensurate with experience and qualifications*** **Note-position is part-time/20 hours per week** *Position is not eligible for telework* GENERAL DESCRIPTION Performs complex (journey-level) professional or technical financial assistance work for the Director and staff of the Financial Compliance Division. Work involves coordinating high-level administrative operations for the division, disseminating information, maintaining filing systems, and performing internal administrative support work. Manages the Director's calendar. May prepare, review, track, and file administrative forms, correspondence, procedural documents, and technical reports. May be required to handle confidential and sensitive information. Coordinates and prepares travel for Financial Compliance staff. May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Financial Compliance Division. ESSENTIAL JOB FUNCTIONS Coordinates the calendar for the Director of Financial Compliance. Identifies and corrects administrative deficiencies or lack of compliance with existing processes. Prepares, edits and distributes correspondence, memos, meeting notices, reports, forms, agendas, handouts, and spreadsheets. Ensures all documentation is compliant with agency style guide. Maintains contact information for agency databases to ensure information is accurate and up to date for all Financial Compliance correspondence. Reviews reports and correspondence for accuracy. Maintains filing in accordance with office guidelines including scanning and filing of documents. Performs general office duties such as processing mail, ordering supplies, coordinating office equipment repairs, copying, or preparing purchasing documents. Coordinates meetings, conferences, and training sessions. Provides rotating coverage and support for the agency's main telephone line. May assist the Director of Financial Compliance with generation of personnel actions and job postings. May assist in the development of training material. May provide input into developing and revising administrative policies, procedures, standards, and methods, and provide guidance and interpretation on policies and procedures. May assist in the fiscal note routing process during legislative sessions. Assists in managing and maintaining schedules and preparation of travel arrangements and travel documentation for staff, management of audit intake process, loan confirmations and expenditure requisitions. Maintains confidential and sensitive information. Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned.