Site Administrator / Travel coordinator at ЧК VLS Services Limited — NeverHard

VALENTIS – INTERNATIONAL EXPLORATION SERVICES COMPANY AT VALENTIS, OUR MOTTO IS “GROWING OUR FUTURE TOGETHER!” Valentis is an Australian led mining services group operating in Southeast Asia. Established in 2014, Valentis provides turn-key mining services at an international standard. Valentis has over 300 team members, with offices and operations across Kazakhstan, Laos, Indonesia, Thailand and Cambodia. Valentis is looking for a Site Administrator to provide day-to-day general administration in support of the Site Manager and operational requirements at the Kazakhstan project site – Kyzylorda region, including handling petty cash, providing clerical support to managers and employees, and coordinating all daily administrative activities. Key Benefits Working with an international team, with diverse project experience. Be part of a growing and dynamic company. Career development opportunities, including attendance at the “Valentis School of Management and Leadership” and other external training. Key Responsibilities Operational & Office Administration Handle petty cash and facilities expenses. Coordinate mail and courier package distribution, photocopying, opening mail and alerting team members of urgent or important matters. Attend to general incoming queries, directing them to relevant staff members where necessary. Assist with meeting minute taking for project meetings as requested. Assist to prepare facilities daily, weekly and monthly reports versus expense for internal and external use. Facilitate internal and external events, training and similar activities. Manage staff PPE and site facilities. Handle staff computers, printers and other office accessories, and record and regularly maintain all office accessories. Provide accurate and effective translation and flow of information to crews where required. Data Entry & Records Ensure zero errors in data entry, completed within the recommended timeline. Enter Drill Reports into the CorePlan system. Keep all administrative files up to date; organise, store and print company documents as needed. Update office policies and ensure compliance with them. Personnel Support Manage staff roster in peopletary system and apply compliance with the Rostering Guidelines. Travel & Accommodation Liaise with HR on rosters to book travel arrangements two weeks in advance. Coordinate all employee, visitor and subcontractor travel and accommodation arrangements, including (R&R) flights. Draft and issue letters and supporting documentation for staff visas, and follow up as required to obtain correct visas and travel documents. Requirements Minimum 3-5 years in an Office Administrator, Secretary or relevant administrative role. Previous working experience in mining environments and projects in remote locations. Experience working in a multi-cultural environment. Bachelor Diploma in preferable; high school diploma with additional qualifications as an Office Administrator or Secretary is a plus. Excellent MS Office and computer skills, with intermediate to advanced Excel, Word and Outlook. Good written and verbal English communication skills. Ability to handle a cash float regularly. Strong multi-tasking ability. Knowledge of office policies and procedures. Familiarity with office equipment, including printers. Always behave in a manner consistent with Valentis corporate behaviours and standards. Strong commitment to safety, ethical behaviour and an understanding of risk management. Fluent in Kazakh, Russian and English langues