Senior Estimator at Analog Mechanical — NeverHard

At Analog Mechanical, we are a prime mechanical contractor delivering commercial mechanical construction services across plumbing, heating and cooling, gas fitting, HVAC, controls, insulation, sprinklers and fire suppression, and refrigeration. Based in Calgary, we are a growing team known for safe, timely, high-quality work and a practical, solutions-oriented culture where people are trusted to own their role, learn, and grow. We are seeking a Senior Estimator to take ownership of our estimating function and help drive the next phase of Analog Mechanical’s growth. This role is ideal for someone who can work confidently across a wide range of bid sizes, step into a well-defined estimating structure and established tendering processes, and continue building strong relationships with vendors, subcontractors, and clients across the industry. The right person will be detail-oriented, commercially aware, comfortable with digital estimating tools, and motivated by the opportunity to grow into a leadership role over time. The Opportunity This is a hands-on estimating role with meaningful room to grow. Analog Mechanical is in a strong growth phase, with a solid project portfolio in commercial and multi-family construction and an established bidding function that supports continued scale. This hire is intended to bring dedicated capacity, greater ownership, and increased throughput to the tendering process. Reporting to the owners, this Estimator will play a key role in the day-to-day success of the function. Over time, this person is expected to help enhance systems, improve efficiency, and potentially mentor a Junior Estimator as the team grows. Analog Mechanical was founded in 2014 and has grown steadily serving Calgary’s commercial mechanical construction market. The company has built momentum through larger commercial and multi-family projects while continuing to pursue a diverse mix of work, from service and retrofit opportunities to multi-million-dollar bids. This role is critical to supporting stable, sustainable growth as the business continues to scale. Success in this role will come from owning the estimating workflow, improving speed and accuracy, and bringing confidence to bid submissions across a varied project mix. In the near term, the focus is on supporting current bid volume, increasing throughput, and helping free up leadership to focus on broader operations and growth. What Success Looks Like In the first 12 months, success will be measured by the Estimator’s ability to bring ownership, accuracy, and momentum to Analog Mechanical’s tendering process while supporting the company’s broader growth goals. Own the Estimating Function – Take full responsibility for the day-to-day estimating workflow, from incoming RFQs through to completed bid packages and handoff to operations. Increase Bid Throughput and Efficiency – Bring the experience, judgment, and pace needed to manage a fluctuating volume of bids across both small service work and larger commercial or multi-family projects. Improve Accuracy and Confidence – Deliver thorough, well-supported estimates using strong takeoff discipline, attention to detail, and sound commercial reasoning. Strengthen Relationships in the Market – Continue building productive relationships with vendors, subcontractors, and clients, and support follow-up activity that improves win rates and long-term opportunity flow. Contribute to Scalable Growth – Help enhance systems and processes, explore untapped functionality in estimating tools, and support future growth within the estimating function. Key Responsibilities Monitor the estimating inbox and review incoming RFQs and tender opportunities. Prepare and maintain a weekly bid list, helping determine which projects to pursue based on workload, fit, and opportunity. Issue RFQs to vendors and subcontractors, establish closing timelines, and manage the flow of pricing information. Complete digital takeoffs and build accurate, thorough bid packages for submission. Submit completed tenders to clients and follow up on outstanding opportunities. Support some business development activity through client interaction, site visits, and relationship-building. Upon project award, ensure a clean handoff to operations and project management. Business Development & Client Relations Use Trimble AutoBid Mechanical and related digital tools to complete takeoffs efficiently and accurately. Work with Excel, Word, SharePoint, and Sage 100 as needed to support estimating, documentation, and project handoff. Help refine existing checklists, controls, and standard operating practices within the estimating function. Explore underused system functionality and recommend practical improvements that increase consistency and efficiency. Collaborate closely with ownership, operations, project management, and field stakeholders to ensure estimates align with execution realities. Conduct site reviews as needed to better understand project scope and support accurate pricing. Candidate Profile 5+ years of estimating experience in mechanical construction, with the judgment and confidence to manage bids independently. Experience across commercial and/or multi-family projects; exposure to a broad range of project sizes is an asset. Strong attention to detail, sound decision-making, and the ability to move quickly without sacrificing accuracy. Comfortable in a role that is both technical and client-facing, with strong communication and follow-up skills. Someone who takes direction well, owns their work, learns from mistakes, and contributes to a low-drama, accountable team environment. Interested in growing with the organization and, over time, helping lead and mentor others within the function. A fair, practical, and accountable environment where expectations are clear and performance matters. A collaborative office culture with no egos, direct communication, and respect for people. A team that values learning, ownership, and continuous improvement over perfection. A growth-oriented business where the right person can expand their role as the company scales. In-office work in Calgary, with occasional site visits to support estimates and strengthen client relationships. Required Skills & Qualifications Technical Skills Proficiency with Trimble AutoBid Mechanical or similar digital estimating software. Strong computer skills, including Microsoft Excel, Word, and SharePoint. Exposure to Sage 100 or similar accounting/project management systems is an asset. Ability to complete detailed takeoffs and assemble accurate bid submissions across a range of project sizes. Non-Technical Skills Detail-oriented, organized, and confident working in a fast-moving environment with fluctuating bid volume. Strong commercial judgment and the ability to identify risks, gaps, and opportunities within estimates. Effective communicator who can work well with internal teams, vendors, subcontractors, and clients. Self-starter who can own a function, improve process, and remain accountable for deliverables. Professional, steady, and adaptable, with the maturity to support a growing business through changing market conditions. Education & Experience Mechanical estimating experience is required; plumbing estimating experience is strongly preferred. A Journeyperson Plumber ticket is considered a strong asset. Gold Seal Estimator and/or PMP designation would be considered an asset. Experience in commercial mechanical construction is required; multi-family experience is an asset. #J-18808-Ljbffr