Registrar at Иностранное учебное заведение CARDIFF UNIVERSITY KAZAKHSTAN — NeverHard

Position Title: Registrar Reports to: Vice-Provost for Academic Affairs Location: Astana, Kazakhstan Role Purpose The Registrar is responsible for maintaining the accuracy, integrity, and security of all academic records, ensuring full compliance with institutional policies and the regulations of the Ministry of Science and Higher Education of the Republic of Kazakhstan. The role oversees student registration, academic documentation, transcript issuance, and official reporting. The Registrar acts as the custodian of student academic information and provides authoritative guidance on academic recordkeeping and certification processes. Key Responsibilities 1. Academic Records and Student Data Management Maintain the official student academic database, ensuring accuracy, confidentiality, and timely updates by effectively utilizing SIS (Student Information System) Oversee processes related to student enrolment, re-enrolment, transfers, academic progression, graduation, and withdrawal. Ensure that all records, transcripts, and diplomas are issued in accordance with university regulations and national standards. Manage and archive academic orders (on admission, transfer, academic leave, reinstatement, expulsion, completion, etc.) in compliance with MoES requirements. Coordinate with IT and academic departments to ensure proper integration and security of student information systems. Keeping accurate and up-to-date information about students, including grades, attendance, course registrations, and degree progress. Coordinating with academic departments to create a balanced and efficient schedule 2. Compliance and Reporting Ensure compliance with the Ministry’s standards, accreditation requirements, and licensing obligations. Prepare and submit statistical and regulatory reports (e.g., to MHES, Bureau of National Statistics, and other authorities). Participate in institutional audits and accreditation reviews, providing documentation and data as required. Maintain a clear understanding of current and evolving higher education regulations in Kazakhstan. 3. Academic Certification and Verification Authorize and issue official transcripts, certificates, and other academic verifications. Respond to requests from external organizations, employers, and students regarding credential verification in line with data-protection policies. Ensure consistent formats and secure processes for document production and authentication. 4. Policy and Process Development Develop, implement, and regularly review academic registry policies and procedures. Advise academic and administrative staff on regulations concerning academic records and student status. Support the Vice-Provost for Academic Affairs in maintaining academic integrity, consistency, and compliance across faculties. 5. Coordination and Communication Serve as the main institutional contact for external bodies on academic record and reporting matters. Provide professional support and advice to students, faculty offices and departments on registry procedures. Contribute to internal committees as required (e.g., Academic Board, Quality Assurance Committee). Person Specification Essential Qualifications and Experience Higher education degree (preferably in Administration, Education Management, or Law). At least 5 years of experience in higher education administration, preferably in registry or compliance functions. Strong understanding of Kazakh higher education legislation and Ministry reporting procedures. Proven ability to manage academic records systems and ensure data accuracy. Excellent command of English and Russian (Kazakh proficiency is an advantage). Key Skills and Competencies Meticulous attention to detail and commitment to data integrity. Strong organizational and analytical skills. Excellent communication and stakeholder-management abilities. Capacity to work under pressure and meet reporting deadlines. Discretion, professionalism, and a strong sense of confidentiality.