Project Administrative Assistant - Vancouver at CIMA+ — NeverHard

Job Description CIMA+’sProject Management teamis at the forefront of delivering construction projects across a wide range of industries, including institutional and heritage buildings, healthcare, public transportation, energy, infrastructure, and manufacturing. We pride ourselves on creating tailored project management solutions, guiding each project from start to finish. With a collaborative, transparent approach, we deeply understand our clients' vision and provide agile, effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic, innovative, and collaborative environment whereyou’llmake a real impact. Together,we’llpush boundaries and go abovewhat’sexpected of us to meet the challenges of tomorrow and engineer a better world! We are seeking a project-focused Project Administrative Assistant to join our Vancouver team. This role supports a dedicated program delivering services to a multiple single clients, BC Hydro. The position combines administrative support, project coordination, and process improvement responsibilities. The successful candidate will assist project discipline managers and program leaders with day-to-day coordination, document preparation, meeting administration, onboarding activities, and continuous improvement initiatives that support efficient project delivery. We offer a flexible hybrid work model, enabling you to work from home AND our Vancouver office. Primary responsibilities Assist with onboarding and offboarding processes for project-based resources, including coordination of forms, system access, equipment requests, and orientation materials Coordinate and help resolve system access-related issues for resources Participate in internal, project, and client meetings by preparing agendas, taking minutes, tracking action items, and following up on outstanding items Prepare, format, proofread, and maintain documents, including reports, correspondence, proposals, tender submissions, presentations, and meeting materials Support proposal and pursuit activities by initiating proposal processes, coordinating inputs, maintaining status trackers, and ensuring documents are properly formatted and organized Conduct quality checks on documents before issue to confirm formatting, completeness, consistency, and alignment with templates or client requirements Maintain project logs and trackers such as action items, deliverables, decisions, risks, change items, onboarding status, and access requests Maintain project filing systems and support document control activities, including version control, file organization, metadata accuracy, and records retention in accordance with internal and client requirements Contribute to continuous improvement by helping standardize templates, procedures, trackers, and administrative processes, and by supporting quality checks on project documentation