Program Administrator (APJ) at NKPR — NeverHard

Job DescriptionJob DescriptionSalary: 45k-55k Key Responsibilities: Admin Scheduling and Meeting Correspondence: Liaising with the APJ Board and Natashas admin assistant to help determine dates for: Board Meetings (every quarter and ad hoc, as needed) Event planning meetings (with Natasha, Tyler and Joanne) Ad hoc meeting with board members, donors and potential APJ partners Attend Board and Committee Meetings Ensure Board Members follow through on take aways and KPIs Maintain oversight of Donor Management System Provide support with contracts (St Luke Foundation in Haiti, Sponsor) Maintain and organize file folders on Google Drive, Dropbox and other platforms Maintain password and access list to all platforms Sponsorship Development Proactively identify, research, and pursue new sponsorship opportunities for APJ Canada, including corporate sponsors, individual donors, foundations, and partner organizations. Conduct outreach to prospective sponsors, including drafting introductory emails, coordinating meetings, sharing sponsorship materials, and following up to advance conversations. Present APJs mission, programs, and sponsorship opportunities effectively to potential partners to support successful engagement and conversion. Work closely with the APJ team (Jo/Tyler) to develop and customize sponsorship decks, proposals, and outreach materials. Maintain accurate and up-to-date records of all sponsorship leads, outreach activity, meetings, and status updates. Collaborate with APJ leadership to support the negotiation and closing of new sponsorships, ensuring all necessary documentation, contracts, and internal approvals are completed. Support the integration of new sponsors into APJ programs and events, ensuring proper stewardship and follow-through. Social Media Support in developing the monthly APJ social media calendar Set-up bi-weekly meetings to review content and get final approvals Make content recommendations ongoing based on current events, daily news and APJ updates Newsletter Development Develop quarterly APJ newsletter highlighting news, updates and events Ad hoc e-blast development as needed throughout the year Website Oversee APJ Canada website for functionality, link updates, photo changes, event and ticketing updates, etc. Event Planning (TIFF 2026): Play key coordinator role for annual APJ event during TIFF, act as liaison between event planner and APJ Internal team. Critical path development List management and research - expand and maintain sponsorship and partner lists Draft emails and key pieces of information on behalf of APJ team Support Chair and Board Members with Correspondence for sponsors, ticket sales Travel/Hospitality arrangements for guests Auction Item coordination/distribution Event slideshow and Run of Show development support for AV Script writing support