Onboarding Coordinator at Alessi Search Group — NeverHard

Job DescriptionJob Description Onboarding Coordinator The Onboarding Coordinator plays a key role in preparing newly hired craft personnel for successful deployment to project sites. This position ensures all onboarding, compliance, travel, and readiness activities are completed efficiently so field teams are staffed on time and with fully prepared workers. Working closely with Operations, HSE, Payroll, and site leadership, this role supports the full mobilization lifecycle from offer acceptance to first day on site. This position will be sited based will be working a 10 day on / 4 day off rotation in Regina SK. Key Responsibilities Mobilization & Readiness Support Guide new hires through the mobilisation process, ensuring they have a smooth and positive experience from first contact to site arrival. Assist employees in navigating digital onboarding platforms, completing required forms, and accessing training modules. Collect and verify all mandatory documentation, including certifications, safety tickets, policy acknowledgements, and payroll/benefits forms. Validate credentials in BIS Trainer and confirm compliance with project-specific requirements. Coordinate with Payroll, HSE, Project Managers, and Site Supervisors to ensure all stakeholders receive accurate and timely new-hire information. Logistics & Coordination Provide new hires with clear instructions regarding travel, accommodations, site access, and corporate travel policies. Support employees with flight and transportation details, hotel information, maps, and directions for initial assignments or transfers. Schedule and book required site orientations and ensure employees understand pre-site expectations. Employee Support & Communication Serve as a primary point of contact for new hires, responding to questions and providing guidance within established processes. Maintain a high level of customer service, ensuring employees feel supported and informed throughout the mobilisation process. Manage multiple onboarding cases simultaneously while meeting tight deadlines and adapting to frequent changes. Qualifications: Diploma or degree in Human Resources, Business Administration, or a related field. 1–3 years of experience in an administrative or coordination role, ideally within construction, industrial services, or maintenance environments. Experience in high-volume onboarding or mobilization for skilled trades is an asset. Familiarity with Tracker, BIS Trainer, LMS platforms, ERP systems, or HSE software is beneficial. Strong communication skills with the ability to build positive relationships across multiple departments. Highly organized, detail-oriented, and able to manage shifting priorities in a fast-paced environment. Strong problem-solving abilities and a customer-service mindset. How to apply : Send your current resume to Admin@alessisearch.com