Office & Safety Administrator at Complete Power Solutions — NeverHard

Job DescriptionJob Description Position Overview We’re looking for a highly organized, adaptable, and proactive administrator to join our growing electrical contracting team. This role is a key support position that connects office administration, field operations, safety compliance, HR support, payroll support, and general day-to-day business operations. This position is ideal for someone who thrives in a fast-paced environment where priorities shift, job sites change, and no two days are the same. Key Responsibilities Operations & Office Support Support daily office and field operations, communications, and accounting Set up and maintain project folders and documentation Organize meetings, training sessions, and company events Assist with vendor and customer set up in Viewpoint Spectrum Support billing documentation and statutory declarations Help coordinate utilities, accommodations, and logistics for projects including company housing Support fleet administration, ordering company decals, and insurance-related documentation. Safety & Compliance Maintain safety records and training documentation in BIStrainer an provide reporting as required Ensure workers remain compliant across changing job sites Prepare site-specific safety paperwork and documentation Follow up on missing or incomplete safety records Maintain and update safety manuals and revisions Track and report near misses to the Health & Safety Committee Support WCB claims, modified duties, and related documentation Order PPE and safety supplies Help improve safety systems and compliance processes over time HR, Payroll & Workforce Coordination Coordinate onboarding, orientations, and new hire setup Set up employees in internal systems,Posting including Traqspera and Spectrum Maintain confidential employee files and workforce records Support benefits and RRSP administration Assist with payroll administration, timesheet support, employee reimbursements, and employee updates Assist with time-off requests and general HR support Support recruitment activities including job postings, applicant coordination, and interview scheduling Help employees with systems, onboarding, and general administrative support Help coordinate workforce movement, accommodations, and scheduling between projects Support fleet administration, decals, and insurance-related documentation Systems & Process Improvement Create and improve forms, templates, and process documentation Identify workflow gaps and suggest process improvements Help streamline onboarding, compliance, and workforce tracking systems Support ongoing development of internal systems including Spectrum, Traqspera, BIStrainer, Microsoft Teams, Outlook, Excel, and Bluebeam Qualifications Required Experience in operations, administration, HR support, safety coordination, or a related role Strong organizational, multitasking, and communication skills Comfortable working independently and managing competing priorities Strong attention to detail and follow-through Reliable, accountable, and professional Proficient with Microsoft Office (Outlook, Excel, Teams) Able to learn new systems quickly Comfortable supporting both office staff and field crews Preferred Experience in construction, electrical, trades, or field service environments Experience with safety compliance and workforce tracking Familiarity with BIStrainer, Spectrum, or Traqspera Understanding of WCB and modified work processes Experience with AP/AR/Accounting/Payroll The Right Fit This role is best suited to someone who is: Organized, proactive, and adaptable Comfortable with changing priorities and problem-solving Team-oriented with a positive, hands-on attitude Interested in improving systems and helping the business grow Able to communicate effectively with both office staff and field crews We offer a supportive team environment with a great culture, opportunities for growth, and the chance to play an important role in a growing company. Medical & Dental benefits RRSP Matching Onsite Parking Competitive Wages Casual Dress