Office Manager / Executive Assistant (Operations Generalist) Офис-менеджер, помощник руководителя at MDietHealth Corp — NeverHard

Office Manager / Executive Assistant (Operations Generalist) Location: Astana, Kazakhstan Employment Type: Full-time Language Requirements: English (C1 or higher), Kazakh and Russian About Us We are a growing technology startup based in Astana, building innovative solutions and creating a professional, respectful, and inclusive work environment. We are looking for a highly organized and proactive Office Manager / Executive Assistant . Key Responsibilities Executive Support Manage the CEO's schedule, meetings, and business calendar. Coordinate appointments, travel arrangements, and priorities. Follow up on action items and ensure timely execution. Assist with personal and professional task management for the executive team. Operations & Office Management Oversee daily office operations and administration. Monitor office supplies and procurement needs (printer paper, stationery, equipment, etc.). Coordinate payments related to office rent, utilities, communications, and other operational expenses. Ensure smooth internal processes and administrative efficiency. HR Administration Support recruitment and onboarding activities. Prepare employment documentation. Coordinate employee hiring and offboarding procedures. Maintain personnel records and HR documentation. Assist with payroll calculations and salary accrual tracking. Performance Tracking & Reporting Monitor employee task completion and performance indicators. Track productivity and efficiency metrics. Prepare analytical reports and management summaries. Maintain dashboards and provide operational insights. Documentation & Communication Prepare meeting agendas and take meeting minutes. Maintain document flow and filing systems. Draft and manage business correspondence with partners, clients, agents, and stakeholders. Prepare presentations and business materials. Social Media & Community Activities Manage company social media accounts. Create posts, updates, and announcements. Coordinate communication activities and maintain an active online presence. Assist with obtaining tokens and supporting community engagement initiatives within Astana Hub. Requirements Bachelor's degree (all relevant fields are welcome). Strong command of English (C1 level or higher). Fluency in Kazakh and Russian. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. High level of responsibility and attention to detail. Ability to work independently and prioritize tasks effectively. Experience with presentations, spreadsheets, and reporting tools. Understanding of social media management and content creation. Professional written communication skills. Preferred Qualifications Previous experience as an Office Manager, Executive Assistant, Operations Coordinator, or HR Administrator. Experience in startups or fast-growing companies. Graduates of Nazarbayev University will be given preference. What We Offer A respectful and inclusive workplace culture. Zero tolerance for harassment, discrimination, sexism, ageism, bullying, gaslighting, or toxic behavior. No night shifts or unreasonable overtime expectations. Many operational processes are already automated, and the role primarily focuses on coordination, oversight, and continuous improvement. Opportunity to grow together with an ambitious startup. Direct exposure to leadership and participation in strategic initiatives. Friendly team environment with open communication and mutual respect.