Office Coordinator at TEEMA Group — NeverHard

Job DescriptionJob Description Office Coordinator Full-Time | Permanent West Vancouver, BC | Onsite Salary: $60,000 Description We are seeking a highly organized, proactive, and people-focused Office Coordinator to ensure the smooth and efficient operation of our office. This role is central to supporting our business goals, maintaining a professional environment, and fostering a positive workplace culture. Blending office administration, HR coordination, executive support, and safety compliance, the Office Manager serves as a key point of stability and organization within the company. The ideal candidate thrives in a fast-paced environment, demonstrates strong initiative, and is committed to excellence in both people and process management. What You’ll Be Doing Oversee daily office operations, ensuring an organized and efficient workplace Manage office inventory and order supplies as needed Maintain a professional and welcoming front-of-house presence Provide administrative support across various business functions Support company owners with executive assistant duties Assist with minor IT issues and liaise with external IT providers Plan and coordinate team events, including office lunches, team-building activities, and annual celebrations Foster employee engagement and contribute to a positive workplace culture Coordinate training programs and track completion Ensure compliance with WorkSafeBC requirements and maintain documentation Manage trades insurance and ensure policies remain current Organize safety initiatives, including quarterly safety meetings, first aid training, and annual hearing tests Support project managers, site supervisors, and team members with project-related tasks Maintain and update website content Assist with payroll and bookkeeping tasks in collaboration with the Account Manager What You Must Have 3–5 years of experience in an Office Coordinator or similar administrative role Post-secondary education in a related field (preferred) Experience in the real estate or construction industry (an asset) Advanced proficiency in Microsoft Office Suite and Adobe Acrobat Strong written and verbal communication skills Exceptional organizational and time-management abilities Excellent interpersonal and relationship-building skills Ability to handle confidential and sensitive information with discretion Strong multitasking skills with the ability to prioritize effectively Experience working both independently and collaboratively in a team environment High level of emotional intelligence and professionalism Why Join the Team Be part of a collaborative and supportive team environment Play a central role in shaping workplace culture and operations Opportunity to contribute to process improvements and business growth Work in a dynamic and engaging industry Who Will Excel in This Role A self-starter who takes initiative and thrives with minimal supervision A highly organized individual with strong attention to detail Someone who remains calm, positive, and solution-oriented under pressure A team player who values collaboration and communication A natural problem solver who can streamline systems and processes A personable professional who builds strong relationships across all levels An adaptable individual open to new ideas and continuous improvement Salary & Perks Salary: $60,000 annually Health benefits package Paid vacation Casual and friendly office environment By applying to any TEEMA job on any portal implies entering into a business relationship with us and therefore grants TEEMA consent to send you further job updates or industry and company related information.