JHub Coordinator at UJA Federation of Greater Toronto — NeverHard

Job DescriptionJob DescriptionSalary: AboutJHub JHub, a UJA subsidiaryagency,isat the forefront of creatingexceptional and meaningful Jewish & Israelexperiences. With a diverse portfolio of programming for all ages,JHubstrengthens lifelong Jewish connection, shape strong identities, and inspire a sense of belonging. About the Role The JHub Coordinator performsorganizationalandadministrative duties in support ofJHubsprogrammingeffortsand organizational needs. This role reports to theVicePresident, Program Strategy & Managementand provides support to various teams across the organization. Eventand MeetingCoordination SupporttheJHubprogrammingteamstoensureexceptionalexecution ofprograms,events, andmeetings: Maintainand regularly update list of allJHubprograms and events Assistwithpre-eventlogisticsandcoordinationincludingarrangingconference rooms, catering, presentation materials,handouts, nametags,event supplies,audio/visual setup, etc. Assistwith program registrations in Salesforce and Form Assembly Attendeventsandassistwith on-sitelogisticsas needed. Coordinate details oflarge internal and external staffandBoard of Directorsmeetings. Attend Boardmeetings and take meeting minutes. Assistwith internal team-building efforts including organizing team culture-building activities andmaintainingstaff information screens/communication Administration Support the team onvariousadministrativeneedsincludingsupplyordering, invoice management,cheque requisitions,payment processing,Docusign preparation,expense reimbursements,credit card reconciliation,event registration, credit card processing,etc. Qualifications Minimum2-4years of experience providingprogram/event support ordirect administrative support to organizations and executives Exceptionalorganizational skills and attention to detail Unflappable with a positive attitude.Ability to meet deadlines, prioritize assignments,andjuggle multiple tasks simultaneously Self-motivated and proactive Available to workoccasionalevenings and weekends, where needed, for events Comprehensive knowledge ofcoresoftware applications andabilityto learnnew technologyquickly isrequired.Previousexperience with Salesforce or another CRM preferred. Outstandingplanning,written and verbal communication skills Must be able to work both independently and as an integral member of various teams,highly adaptive to management styles and changing needs, reprioritizing tasks and projects as needed Interest in and enthusiasm for the nonprofit sector Commitment tostrong performance, high standard of accountability, and openness to feedback Must be comfortable working in a fast-paced environment and calm under pressure *This is a full-time permanent position, Union Level 2.Salary Range: $53,000$63,000 annually, based on experience. At UJA we support a flexible work schedule and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJAs offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).Commitment to Inclusion and Accessibility:We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs. UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive. We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted. Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.