Human Resources Administrator - Employee Relations and Staffing at Ottawa Catholic School Board — NeverHard

Human Resources Administrator - Employee Relations and Staffing (existing position) Non-Affiliated Level PES3 *If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.* The OCSB is currently seeking Human Resources Administrator - Employee Relations and Staffing. The possible work addresses for this position can be found in our school directory. Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives. The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas. The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land. Reporting to the Team Lead and Coordinator of Employee Relations and Staffing, the Human Resources Administrator will assist with the administration of the staffing and employee relations functions. This role is a great fit for someone who enjoys working on a variety of duties simultaneously, is excited about bringing new ideas and rolling out new HR trends and initiatives. The successful candidate will be able to learn about the Boards values and work independently. This person will have a strong work ethic demonstrating pride in, and accountability for, the quality of their work. Job Description: Assist with the coordinating and staffing of vacancies and transfers while identifying process improvements to attract high-performing, diverse talent Prepare hire letters and comprehensive interview packages, ensuring all documentation aligns with legislative requirements and the organization’s EDI (Equity, Diversity, and Inclusion) framework Execute the administration of the full recruitment lifecycle, including drafting and posting opportunities across diverse platforms (LinkedIn, Indeed, Apply to Education), screening applications, and managing interview logistics Assist in the administration of performance appraisal processes and the ongoing development of performance management systems across all employee groups. Participating in the interview process as required Ensure all employment opportunities and postings are distributed in strict accordance with collective agreements, legislation, and organizational deadlines Represent the organization and coordinate participation in job fairs and external recruitment events Assisting HR team in liaising with federal and provincial agencies (ie., Employment and Immigration Canada, Ministry of Education, College of Teachers, etc.) Act as a first point of contact for School Board leaders and employees regarding HR staffing and employee relations service delivery Maintain recruitment trackers, monitor closing dates, and prepare detailed spreadsheets and HR reports as required Support general employee relations initiatives and assist with the interpretation and compliance of Collective Agreements and other employment contracts Participate in strategic meetings and execute follow-up actions to ensure departmental goals are met Performs other duties as assigned by the Supervisor Required Qualifications: College Diploma in Human Resources or equivalent post secondary education 3 years of relevant human resources experience Proficiency with the Google suite of applications, spreadsheets, databases and other HRIS software programs Knowledge of Employment Standards Act, the Ontario Human Rights Code, the Ontario Labour Relations Act, OHSA, and Service Canada Programs Demonstrate a high degree of management, conflict resolution and customer service skills Excellent interpersonal, written and verbal communication skills A high degree of initiative and ability to make independent decisions with minimal supervision is required In addition, the following will be considered an asset: Human Resources designation Experience delivering presentations and speaking to groups Previous school board experience This is a full-time, permanent position with an annual salary range of $71,312 - $80,595. The anticipated start date of the assignment is as soon as the recruitment process is complete. Please note that AI may be utilized throughout the application and selection process. A comprehensive benefits and pension package are also available. How to Apply: Applicants are required to apply through the ApplytoEducation (ATE) platform and ensure a cover letter and resume are included in the ATE profile. The deadline to apply is 5:00pm on May 27, 2026. Interviews: We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted. Candidates are encouraged to check spam and junk mail boxes often for Board correspondence. Reference Policy: We value your privacy. References will only be contacted if you are selected to move forward in the hiring process. If you are not currently an OCSB employee, you will be required to provide an appropriate, original Vulnerable Sector Police Record Check dated within the last six months before you can commence employment. Questions regarding the application process can be directed to hrstaffing@ocsb.ca . For assistance with ApplytoEducation, please contact ATE directly at info@applytoeducation.com or by phone at 1-877-900-5627. AI may be utilized throughout the selection and recruitment process. Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at hrstaffing@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made. Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Board’s ‘ Notice of Collection Use and Disclosure ’, the ‘ Protection of Privacy Policy ’, and the supplementary document ‘ Privacy and Information Management of Personal Information’ are accessible on the Board’s website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | info@ocsb.ca .