Human Resources & Administration Specialist- Contract role at Technical Management Group — NeverHard

Job DescriptionJob Description Job Title: Human Resources & Administration Specialist Duration- 12 Months contract (Maternity Leave Coverage) Location: Downtown Toronto , Hybrid work arrangement GENERAL ACCOUNTABILITY AND SUMMARY This role will appeal to a collaborative individual eager to gain experience in the areas of Human Resources and Administration. The HR Specialist will play a key role in supporting day-to-day HR operations while contributing to broader organizational initiatives. This role will appeal to a collaborative individual, with specific expertise in human resources and administration, as well as a broad interest in and exposure to various aspects of corporate operations including recruitment, HRIS systems (ADP workforce Now), and cross-functional projects. This is an in-person role based in Toronto and the successful candidate will be expected to be in the office a minimum of four (4) days per week. RESPONSIBILITIES & DELIVERABLES CORPORATE HUMAN RESOURCES AND ADP ADMINISTRATION • Support onboarding activities by entering new hire information and ensuring documentation is complete in the system. • Support employee engagement and HR initiatives, including learning programs and internal communications. • Assist with offboarding processes, including processing terminations and updating records in ADP. • Assist in maintaining accurate employee records in ADP, including updates to personal information, job changes, and organizational data • Support payroll preparation by validating timesheets, flagging discrepancies, and coordinating with the payroll team. • Assist in generating basic HR and payroll reports (e.g., headcount, turnover, attendance. • Provide first-level support to employees on ADP self-service tools (e.g., accessing pay statements, updating personal details) • Support benefits administration tasks such as tracking enrollments and updating employee records. • Contribute to process improvement projects by documenting SOPs and identifying opportunities to enhance efficiency. • Participate in HR projects involving ADP modules (e.g., performance management, talent tracking) RECRUITMENT SUPPORT • Assist in screening resumes and applications to identify qualified candidates for open positions • Support candidate outreach efforts and coordinate interview scheduling with hiring managers and applicants • Assist in the preparation and administration of offer letters and onboarding documentation • Maintain accurate and up-to-date recruitment records, including tracking candidate pipelines and hiring progress OFFICE ADMINISTRATION • Manage day-to-day office operations, including supplies, scheduling, and communications. • Coordinate internal meetings, prepare agendas, and take meeting minutes. • Maintain organized filing systems (digital and physical) for easy access and retrieval. • Perform general HR administrative tasks such as data entry, document organization and reporting. ESSENTIAL SKILLS  Strong communication and interpersonal skills  High emotional intelligence and discretion  Collaborative and team-oriented mindset  Ability to coach, mentor, and influence across all levels  Proactive problem-solving and decision-making  Adaptability in fast-paced, multi-disciplinary environments  Cultural sensitivity and global perspective TECHNICAL PROFICIENCY  HRIS and payroll systems (e.g., ADP, Ceridian, or similar)  Microsoft 365 Suite (Excel, Word, Outlook, Teams, SharePoint)  Project management tools (e.g., Asana, Trello, or MS Project)  Database management for contractors and recruiting agencies  Familiarity with vendor portals and client onboarding systems