HR Coordinator at Nova Staffing Inc — NeverHard

Job DescriptionJob Description Employee record management. Create and maintain employee files, including generating employee numbers and processing new hire forms and records, generating employment letters, manage growing list of Work Permits/SIN 9's ensuring compliance with company policies. Track and monitor employee work permits to ensure compliance with immigration employment regulations. Coordinate with employees and managers on renewals or updates, keep HR/payroll apprised. HRIS updates and internal employee movements files. Utilize the HRIS to update employee records, including job changes, promotions, and internal movements. Collaborate to ensure new hires are accurately onboarded in HRIS (Workday), with timely access to benefits, systems, and payroll. Data reporting. Generate reports to provide key workforce data including keeping track of Open Positions Report. Communication. Email distribution and internal communications. Regularly update Canadian email distribution lists, ensuring timely and accurate dissemination of internal communications. Support the development and facilitation of training programs. Coordinate recruitment logistics (including not limited to - coordinate interviews, job postings, complete background checks). Handle employee inquiries and escalate as needed. Handle invoices, route it through proper channel for approvals and payment processing. Any other tasks as assigned. Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.