Halifax Office Services Clerk at McInnes Cooper — NeverHard

Discover The Opportunity Are you a motivated and proactive team player with a positive "can do" attitude, looking for a new and exciting challenge? Do you enjoy variety in your workday and take pride in delivering exceptional service? Are you someone who thrives in a fast-paced environment where no two days are the same? McInnes Cooper is seeking an Office Services Clerk (Swing Position) to join our Halifax office in a full-time, permanent position. As a Swing Position, you'll provide support across multiple Office Services functions, including Reception, Hospitality, Mail Services, Office Operations, and the Document Centre. You'll play an important role in ensuring our office operates efficiently while delivering an exceptional experience for both clients and colleagues. What you'll do Responsibilities As an Office Services Clerk, you'll provide support across a variety of operational functions, including: Mail, Courier & Office Operations Process incoming and outgoing mail and courier deliveries. Deliver and replenish office supplies. Assist with office moves and workspace set-up. Support general office operations and equipment. Reception & Client Experience Welcome clients and visitors with professionalism and warmth. Provide reception coverage during scheduled breaks and absences. Answer and direct incoming telephone calls. Coordinate boardroom bookings and meeting requirements Hospitality & Meeting Support Prepare meeting rooms and event spaces. Assist with hospitality services throughout the office. Maintain coffee stations and shared kitchen areas. Ensure client-facing spaces remain welcoming and professional. Document Centre Prepare documents for printing, copying and scanning. Perform quality assurance on document production. Troubleshoot document production equipment. Work closely with internal clients to prioritize requests and meet deadlines. Provide feedback and identify opportunities for improvement What you'll need Qualifications The successful candidate will have: Grade 12 diploma or an equivalent combination of education and experience. Outstanding customer service and communication skills. Strong organizational and time management skills. Excellent attention to detail. A collaborative, positive, and adaptable approach to work. The ability to manage competing priorities in a fast-paced environment. Proficiency with Microsoft Office and the ability to quickly learn new technology. Experience operating photocopiers, scanners, and document production equipment. Experience in a legal or professional services environment would be considered an asset. We're looking for Core Skills Adaptable and Flexible Client-focused Committed to Professionalism Excellent communication and interpersonal skills Team-oriented Thrive in A Fast-paced Environment Highly detail-oriented Technology Champion Thrive in deadline-drive Environments A little bit about us McInnes Cooper About MC McInnes Cooper is a solutions-driven Canadian law firm and member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm has continued to thrive for over 160 years through its relentless focus on client success, talent engagement and innovation. A certified Great Place to Work™, McInnes Cooper has an integrated team of over 220 lawyers and 250 professional resources and offers clients a full range of legal services across eight offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's, Sydney and Toronto. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact. Are you interested? Work With Us Our team members have access to: Defined-benefit pension plan; Firm-paid health and dental benefits; Health spending account; Personal Wellness Spending Account; Time for you: Including vacation, personal, and sick days. Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and, The opportunity to participate in a variety of teams and initiatives, including AccessMC, Collective Social Responsibility, BIPOC, Pride@MC, Occupational Health & Safety, Special Events, Wellness, and Diversity, Equity & Inclusion (DEI) initiatives, and so many more! McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process. As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require accommodation(s) to participate in the recruitment process with us, please contact [email protected]