Front Desk Administrative Assistant at BlueStone Properties Inc — NeverHard

Job DescriptionJob Description Looking to join a team where your professionalism, positivity and attention to detail make a difference every day? Come join BlueStone, where we invest in our people, properties, and community. BlueStone Properties Inc. has been an award-winning industry leader in property management, construction, and development for three generations. Due to an internal promotion, we are currently seeking a full-time Front Desk Administrative Assistant to join our friendly team at Head Office. Summary The Front Desk Administrative Assistant provides clerical support, administers parking and access cards, and assists with ongoing and one-time special projects. Working onsite from Monday to Friday from 8am to 5pm, the Front Desk Administrative Assistant is the friendly first point of contact for individuals visiting or calling BlueStone’s head office in downtown London. Bluestone Advantages Certified Great Place to Work® for 6 consecutive years, ranked 4th Best Workplace in Canada in 2026 3 Weeks Vacation Signing Bonus Group Retirement Savings Plan Work Monday to Friday during the day with weekends off Health and dental benefits Group Retirement Savings Plan Paid Better Days off Free parking space downtown Employee initiatives, events, and appreciation Opportunity for training and professional development Applauz Employee Rewards and Recognition Platform Feel good about where you work, we are a Green Economy London Leader who has many sustainability initiatives in place and energy star certified properties DUTIES Front Desk Provide a warm and professional welcome to visitors, contractors, tenants, and team members Answer, screen, and direct calls through a multi-line phone system Respond to general inquiries or connect people with the appropriate team member Sort and distribute incoming mail and assist with couriers, scanning, photocopying, faxing Maintain front desk flowers and ensure reception, boardroom, kitchenette, and lunch areas are tidy and stocked with refreshments and snacks Property Management Assistance Duties Administer access cards for commercial properties, including issuing cards, updating users, maintaining records, and managing contractor access Support parking administration, including parking records, tenant files, waiting lists, distribution lists, invoices, receipts, correspondence, and follow-up on outstanding parking payments Maintain accurate logs and tracking spreadsheets related to parking, access cards, work orders, keys, and other property-related records Enter and update work orders using Yardi FM and provide backup work order entry support when needed Assist with purchase orders, chargeback invoices, maintenance coordination, daily security report reviews, and communication with operations team members or custodial staff Requirements 1 to 2 years of experience in similar administrative, reception or office support role Proficient with computer and multi-line phone systems Exceptional customer service and interpersonal skills Excellent verbal and written communication skills Intermediate knowledge and ability in Microsoft Office (Word, Outlook, Excel) Strong organization, time management, accuracy and follow through Demonstrated proficiency in word processing, data entry and spreadsheet creation Criminal background check will be required for the successful candidate (paid by BlueStone) How to Apply Please apply online and submit your cover letter and resume. To learn more about working at BlueStone please visit: https://youtu.be/ULv_VzIiHcs BlueStone Properties Inc. is an equal opportunity employer and encourages diversity in the workplace. Accommodations are available upon request during the recruitment and selection process. We are recruiting for an active vacancy and welcome applications from qualified candidates. BlueStone appreciates your application and thanks you for your interest. Please note, only candidates who are qualified will be contacted for an interview. No phone calls from employment agencies please.