Executive & Personal Assistant at Elevated HR — NeverHard

We are conducting a confidential search on behalf of a Calgary-based private office for a highly trusted Executive & Personal Assistant. This is not a traditional assistant role. This position supports the operational rhythm of a highly active executive and private office environment. The role blends executive coordination, personal assistant responsibilities, household coordination, personal logistics, and business support. For the right person, this role becomes a long-term partnership built on trust, judgment, reliability, and a strong understanding of how to keep someone’s world moving. What You’ll Do Executive Support: Manage complex calendars, travel planning, and meeting logistics. Prepare executive materials, including meeting documents, board materials, and briefing packages. Coordinate professional commitments and help ensure deadlines are met. Anticipate needs and proactively remove friction from the executive’s schedule. Support communication, follow-up, and day-to-day organization. Personal & Private Office Support Support personal logistics, errands, appointments, and time-sensitive requests. Coordinate vendors, services, and household-related needs. Assist with travel planning for the executive and family, including coordination while they are away. Help manage personal projects and recurring preferences with care and consistency. Provide discreet support across both business and personal priorities. Household & Lifestyle Coordination Help oversee household logistics while the family is travelling. This means checking on the home at least 3 X a week. Coordinate maintenance, services, vendors, parking, transportation, and occasional driving. Support household routines and ensure personal logistics are handled smoothly. Notice what needs attention and follow through without needing every detail spelled out. Family Support Assist with occasional family logistics when needed. Support school, activity, appointment, or transportation coordination. Provide a calm, reliable presence when family-related support is required. What We’re Looking For This role requires someone who operates with exceptional discretion, maturity, and judgment. You may be a strong fit if you: Have experience supporting a senior executive, entrepreneur, business owner, private office, or family office environment. Are comfortable managing both business and personal priorities. Understand that personal assistant work is high-trust work, not “less than” executive support. Are highly organized, proactive, and able to anticipate what needs to happen next. Can manage ambiguity without becoming rattled. Communicate clearly and ask thoughtful questions when expectations need clarification. Are calm under pressure and strong at practical problem-solving. Have demonstrated long-term tenure and trusted relationships with previous employers. Are comfortable supporting a role where no two days look exactly the same. Requirements Able to work in downtown Calgary, Monday to Friday. Valid driver’s licence and reliable vehicle. Comfortable with flexible scheduling and occasional erratic hours. Able to maintain strict confidentiality. Comfortable supporting both executive and personal/family-related responsibilities. Strong written communication and administrative skills. Compensation & Perks Base salary: $80,000 - $100,000.Health and dental + RRSP matchingIncentive opportunities.Parking provided.Gas/mileage reimbursement.Flexible working hours within a full-time role.Long-term opportunity with a stable private office. A Note on This Role This role is ideal for someone who enjoys being deeply trusted and making life easier for others. It requires flexibility, discretion, emotional steadiness, and a willingness to step into a wide range of responsibilities that support both professional and personal operations. The right person will not need everything to be perfectly predictable. They will be able to ask good questions, learn preferences over time, build trust, and quietly make things happen. If you are someone who naturally sees what needs to happen and follows through with care, judgment, and discretion, we would welcome a confidential conversation.