Executive Assistant at Davidson and Co — NeverHard

Job DescriptionJob DescriptionSalary: $67,500 -$85,000 About Us At Davidson & Company, our people are our greatest strength. From our humble beginnings in 1984, our entrepreneurial spirit has grown our firm to nearly 200 professionals, making us one of the largest independent CPA firms in British Columbia and the leading public auditor in Canada. Based in the heart of downtown Vancouver, we provide tax, audit, and advisory services to a diverse global client base. While we have a stronghold in the mining and exploration sector, we also work with clients in emerging industries such as cryptocurrency and cannabis. Unlike larger, more rigid accounting firms, Davidson offers the opportunity to explore multiple facets of the profession and shape your career in a way thats meaningful to you. From day one, youll work alongside experienced industry leaders who are invested in your growthwhile making a real impact for our clients and our firm. About the Role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to Partners within our accounting practice. This role blends high-level executive assistance with administrative and client service coordination, serving as a trusted partner in managing client relationships, workflows, and daily operations across Partner portfolios. The ideal candidate thrives in a fast-paced professional services environment, demonstrates exceptional judgment and discretion, anticipates needs proactively, and brings structure and efficiency to complex, deadline-driven work. What Youll Do Executive (Partner) Support Manage Partner calendars, inboxes, and communications; prioritize demands and resolve scheduling conflicts Coordinate meetings endtoend, including materials, agendas, and followups Prepare Partners through regular briefings on priorities, deadlines, and action items Coordinate travel, expenses, and daytoday administrative needs Act as a liaison across Partners, clients, and internal teams Client & Practice Support Prepare and format client deliverables, including reports, presentations, and correspondence Support RFPs and engagement administration in line with firm processes Maintain accurate client records and monitor engagement timelines and deliverables Billing & Operations Assist with WIP reviews, billing, and draft invoices Track billing status and support followups on outstanding items Coordinate administrative compliance (e.g., timesheets) Manage workflows, track requests, and support process improvements Document & Filing Management Prepare and qualitycheck client-facing documents and materials Maintain compliant digital filing systems and manage document release processes Undertake additional responsibilities as assigned to support evolving business needs What Youll Bring to the Table 35+ years of experience in an executive assistant, administrative, or professional services support role (accounting firm experience preferred) Strong understanding of accounting firm operations (engagement letters, billing cycles, client workflows) Exceptional organizational and time management skills Ability to manage multiple priorities and deadlines with minimal supervision Strong written and verbal communication skills High attention to detail and accuracy Discretion and professionalism in handling confidential information Proficiency in Microsoft Office Suite and practice management systems Whats in It for You? $250 monthly Commuting & Connectivity allowance and a $40 monthly wellness credit $1,000 per year for mental health support. Three weeks of vacation to start, because time to recharge matters. Performance-based bonuses. Your impact is recognized and rewarded Comprehensive health coverage starting day one, including extended benefits, TELUS Health EAP, and Maple Virtual Care A social, culture-driven team with regular events and activities Lets Talk Numbers The annual salary range for this role is $67,500 $85,000 per year, based on experience and capability. Our total rewards package adds meaningful value beyond base salary. Ready to Take the Next Step? If this role sounds like a fit, wed love to hear from you. Submit your application to be considered. Were excited to meet talented individuals who want to grow their careers, take ownership, and enjoy the journey along the way. Need accommodations? Weve got you. Davidson is committed to creating an inclusive space where everyone can thrive. Just let us know during the application process, and well make it work. Want a Sneak Peek Behind the Scenes? Were not your average accounting firm, and we dont want to be. Get a feel for life at Davidson by checking out ourLife at Davidson & Company, and follow us onLinkedIn,Instagram,Facebook, andYouTubeto see what were really about. A quick heads-up: We appreciate every application and read them all carefully, but due to volume well only be reaching out to candidates selected for the next stage.