CUPE NTB 654 – Secretary to Superintendent of Education at Hamilton-Wentworth Catholic District School Board — NeverHard

CUPE NTB 654 – Secretary to Superintendent of Education Posted Wednesday May 6, 2026 Internal/External JE Code - 33 Date of Appointment: To Be Determined Reporting to: Superintendent of Education Description: The Secretary provides professional assistance and support to the Superintendent of Education. Completes a broad variety of important and vital administrative tasks and manages extremely active and complex calendars. A system thinker who can effectively manage multiple tasks, shifting priorities and urgent timelines while maintaining strict confidentiality with all information. Supports the management of all budgets overseen by the Superintendent of Education; Administrative duties will also encompass responsibility for taking and preparing system and Board committee agendas, minutes, communications; drafting letters; preparing memoranda; coordinating with community agencies and HWCDSB partners (e.g., City of Hamilton; Child Care organizations; Hamilton Police Services); formatting board reports; and preparing other relevant documents; coordinating with various Superintendent portfolio responsibilities; understanding and legal aspects of Superintendent responsibilities such as 3rd Party Agreements Support the implementation and overview of HWCDSB policies e.g., procurement; school trips; school generated funds; etc. Supporting Superintendent events, including but not limited to planning, organizing, communicating, and facilitating at time of event. Excellent public relations skills required when relating to Trustees, parents, principals, other boards, Ministry of Education, board personnel and the community at large. Qualifications: Minimum three (3) years previous experience in an administrative supportive role Minimum Required – Office Administration – General - Ontario College Diploma Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Experience with Human Resources database software (ISYS Approval, ISYS Works and ISYS Works Time Sheets,) Fluency in financial/budget software (BAS and Sparkrock), student database software (Aspen) and Professional Development Management Tool Comprehensive knowledge of Ministry of Education and Board policies and procedures Proven secretarial skills; Ability to work with other secretaries as part of a team; Must possess excellent interpersonal and communication skills when dealing with Trustees, Principals/Vice-Principals, Senior Administration, other school boards, Ministry of Education; Ability to be a self-starter, prioritize tasks, and plan ahead; Excellent decision-making skills. Other duties as assigned. Location: Father Kennedy Catholic Education Centre 90 Mulberry Street, Hamilton Salary: Clerical Job Category 9 (C.U.P.E.) $33.00 -$37.21 per hour Last date for consideration: Wednes day, May 20 , 2026 at 4:00 p.m Applicants shall submit a resume and cover letter to Apply to Education. Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Board's Mission which is: “In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model” Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to: First Nations, Métis and Inuit peoples, and all other Indigenous peoples; members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin; persons with visible and/or invisible (physical and/or mental) disabilities. In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will: value, promote and encourage the hiring of staff from under-represented communities; value applicants' additional experiences, lived experience, skills, backgrounds and perspectives collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSB's Teacher Hiring Practices Administrative Procedures, and Ontario's Anti - Racism Data Standards. Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected. The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If an accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidate's required accommodation will be addressed confidentially.