Clerical Assistant - full time - Vancouver at Mosaic — NeverHard

MOSAIC operates on traditional and unceded Coast Salish Territories, the ancestral lands of the sḵwx̱wú7mesh, sel̓íl ̓witulh, xʷməθkʷəy̓əm, qiqéyt, sc̓əwaθən məsteyəx, kʷikʷəƛ̓əm, q̓ic̓əy̓, qʼʷa:n̓ƛʼən̓, SEMYOME, S'ólh Téméxw (Stó:lō), Stz'uminus, WSÁNEĆ and Matsqui nations where we are privileged to carry out our mission. WHY YOU SHOULD WORK WITH US: MOSAIC is one of Canada’s largest settlement non-profit organizations. Our newcomer services change the lives of immigrants, refugees, and individuals from diverse backgrounds in Greater Vancouver and throughout BC. Since 1976, MOSAIC has worked to strengthen communities by advocating for positive changes and supporting newcomers in building their new lives in Canada. As an employer, we are committed to fostering a diverse and inclusive workplace where employees can trust that their skills and contributions are valued. We advocate for and promote equitable employment opportunities for women, Indigenous Peoples, people with disabilities, persons of diverse sexual orientation, gender identity or expression (2SLGBTQI+), and racialized individuals. We have been recognized in the 2019 List of Best Workplaces™ in Canada (100-999 employees), the 2020 list of Best Workplaces Managed by Women and 2021 List of Best Workplaces™ in Canada (100-999 employees) by the Great Place to Work® Institute. Our employees benefit from many diverse perspectives, taking part in training opportunities for career growth. Today the organization engages and serves over 26,000 clients per year at 47 service and community locations in Greater Vancouver through a wide range of high-quality settlement and integration programs including services geared towards youth and family, interpretation and translation, language and workplace training, counselling, and employment. As a certified living wage employer and a CARF-accredited organization, MOSAIC is among the country’s largest immigrant-serving organizations and enjoys a superb reputation, a solid financial position, and a hugely compelling mission. JOIN OUR TEAM! We are looking for a motivated Clerical Assistant to join our Interpretation team! Not sure if you're 100% qualified? We encourage you to apply anyway! MOSAIC is an equal opportunity employer. We encourage people from all backgrounds, spaces, and abilities to apply. POSITION FUNCTION: Under the direction of the Manager, the Clerical Assistant provides support to the Interpretation clients through supporting basic accounting transactions, effective and timely performance of administrative and clerical duties. KEY DUTIES AND RESPONSIBILITIES: Process Accounts Receivable (A/R) and Accounts Payable (A/P) Data entry and data processing Verify information on report forms and clarification of any inconsistencies Process and distribute invoices Clarification of policies, procedures, and expectations as they relate to A/P and A/R Assist Service Administrators as well as the Manager Prepare and mail information packages Organize, file, photocopy, and other maintenance of departmental materials, invoices, intakes, all account information, and other correspondence MINIMUM QUALIFICATIONS: Office procedures, methods, and equipment, basic accounting principles A current and satisfactory Criminal record check is required. DESIRED SKILLS AND QUALIFICATIONS: MS Office suite Proficient in English (both written and verbal); other languages an asset Conflict resolution skills Cultural awareness Organized and able to set priorities and meet deadlines Ability to take initiative Attention to detail Able to use a multi-line phone Pleasant telephone manner; customer service skills Mathematical skills Able to work independently and with a team Able to work under tight deadlines Tactful, discrete, diplomatic, patient, flexible COMPENSATION: $26.63 - $28.81 per hour HOURS: 1 full-time position (35 hours per week - Monday to Friday) The successful candidates must be able to commute to the Boundary office, 5575 Boundary Rd, Vancouver on a daily basis. The role requires staff to work after regular office hours, as needed. BENEFITS: A competitive benefits package is provided with contracts of at least 1 year in length and which offer a minimum of 17.5 hours of work per week . DEADLINE: August 4, 2026, by 4:30 pm IMPORTANT NOTES: MOSAIC is an equal opportunity employer. We encourage people from all backgrounds, spaces, and abilities to apply. Before applying, you must be legally permitted to work in Canada through citizenship or permanent resident status. If you have a work permit, please ensure that it allows you to work for the duration of this position. We are committed to creating a safe and healthy working environment for our employees. MOSAIC employees are expected to adhere to several policies and procedures such as Right to a Respectful Workplace and Code of Conduct . As of September 18, 2023 MOSAIC’s HSS-21 COVID-19 Vaccination Policy is currently suspended. Therefore, until further notice, employees are no longer required to provide a proof of vaccination. However, should circumstances change and MOSAIC deems it necessary to reinstate such Policy in order to ensure a safe workplace, MOSAIC reserves the right to require employees to provide proof of full vaccination against COVID-19 in order to be eligible to continue performing their work duties.