Billing Clerk at TEEMA — NeverHard

Job DescriptionJob Description BILLING CLERK Are you looking for a challenge and a chance to grow your career alongside the best and brightest in the industry? We are currently seeking a Billing Clerk to join our client's busy accounting team. The position provides an opportunity to work with a vibrant and team-oriented group of people. The successful candidate will be energetic, flexible, highly motivated and driven to succeed. WHAT YOU’LL BE DOING Coordinate the billing process for lawyers and paralegals Prepare and review prebills as per schedule required and in accordance with client guidelines and firm standards Apply retainer funds as directed by lawyers Process write-offs following firm policy Prepare various reports related to time entries, billing, receivables, etc. as required Research, reconcile, and respond to inquiries regarding billing discrepancies and problems, ensuring that they are resolved in a timely manner Maintain up-to-date exception rates and update billing rates when required Ensuring work billed out at appropriate client-approved rates Ensuring all billing protocols followed Working with Insurers regarding file billing setup Delivery of invoices to external & internal recipients Ad hoc requests as needed to support the accounting team WHAT WE ARE LOOKING FOR 2+ years of experience in a billing, accounting, or administrative role within a professional services environment is preferred Advanced technical skills including Outlook, MS Word, and MS Excel Experience with 3E or similar accounting/billing software is an asset Experience with e-billing software like: TyMetrix, CounselLink, Legal Tracker, and Legal-X Aptitude for working with numbers and technology A strong orientation to delivering a superior standard of service WHAT YOU BRING Excellent oral and written communication skills High level of accuracy and attention to detail Strong organization skills to juggle multiple tasks and prioritize workload in a fast-paced and time sensitive environment Ability to handle a high volume of bills per month Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative Strong interpersonal skills and the ability to build rapport with lawyers, paralegals, and legal assistants Calm and don’t get flustered easily Personable, helpful, and incredibly organized and enjoy collaborating across teams Ability to maintain strict confidentiality of all clients and firm and billing matters Ability to work independently and within a team environment WHAT WE OFFER Our people are the heart of our firm – we say it often and with good reason. It is only through our people’s skills, ambition, dedication, and hard work that we can deliver the excellent level of client service our reputation is built upon. While our expectations are high – so are our rewards. Our generous competitive compensation package is just one component of our total rewards package. The salary range for this role is $64,000 - $72,000 annually , which represents a fair market value and estimate of possible compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant education, experience and qualifications. Compensation + Benefits Competitive salary with structured annual reviews Extended health and dental coverage and an additional Health Care Spending account with monthly premiums paid 100% by the Firm for single or family coverage Group RRSP plan with matched mandatory contributions + additional optional matched contributions Life and accidental death and dismemberment insurance Short- and long-term disability insurance Employee and family assistance program Maternity/Parental leave top-up payment plan Maternity leave gradual return-to-work options Paid or banked overtime Vacation time, sick time, and personal time allotment Work Perks Firm social events Friendly, social, and welcoming culture Dress for Your Day dress code Continuing education/tuition allowance Dog friendly office so you can bring your dog to work! Work / Life Integration Robust health and wellness program annual subsidy Sports teams Recognition of service milestones Personal days to help balance outside commitments WHO WE ARE + HOW WE WORK We are a dynamic and diverse group of highly skilled people working together to deliver excellent service to our clients. When you join our firm, you join a culture of excellence, collaboration, camaraderie and respect. We’re a great place to grow your career. Our core values focus on developing a diverse, inclusive and respectful workplace that encourages and supports differences and promotes innovative perspectives. We are committed to maintaining and expanding the diversity of our firm’s lawyers and staff and creating an inclusive environment in which everyone can flourish.