Administrator, Program Standards (Permanent, Full-Time) at Skilled Trades BC — NeverHard

ABOUT THE POSITION The Administrator, Program Standards supports the administrative functions of Program Standards department. The position requires a well-organized individual capable of efficiently managing a diverse set of responsibilities. The workload distribution may vary based on seasonal demands and project priorities. The Administrator is responsible for providing administrative assistance in the organization and execution of Program Standards workshops, program and exam development. RESPONSIBILITIES/ACCOUNTABILITIES Provide day-to-day administrative support to the Program Standards team Identify operational efficiencies and raise with team leaders, assisting with finding solutions Monitor CRM and inbox and perform triage and dispatch of cases and queries Coordinate Program Standards team meetings Liaise with department manager and team members Draft agenda based on input from team members Coordinate all documentation, review and distribute meeting minutes Facilitate smooth running of meetings Collate and process exam feedback forms Handle ad-hoc general administrative duties as required Maintaining records/process invoices Ensuring supplies are stocked Covering PS Coordinator tasks, as needed Arrange logistical details related to Program Standards workshops: Maintaining workshop supply kits Booking travel arrangements for Subject Matter Experts, which includes liaising with the Subject Matter Experts (SMEs) directly, and providing excellent customer service to our SMEs Printing and collating documents Arranging meeting room/facilities Organizing food and refreshments Assisting with room set up and clean up Being available during workshop to replenish supplies and provide breaks for facilitators Manage post-workshop tasks, such as: Following up with expense reporting for workshop attendees Process all invoices, Travel Expense Forms and Diners Club Statements, which includes following up with SMEs and training providers Track expenses and identify any outstanding amounts Provide financial summaries to leaders and communicate with Finance Support Assessments team with invoicing and other administrative tasks Make travel arrangements for team members and process related invoices and expense forms EDUCATION/EXPERIENCE Highschool diploma or equivalent is required, and post-secondary degree, diploma or equivalent is preferred; combination of education and experience will be considered. Proven experience in administrative roles, preferably in a training or education-related field. Experience in Administration with basic understanding of processing invoicing. Previous experience working with a CRM system. Proficiency in Office 365 software (Microsoft Office Suite) Ability to work in a fast-paced customer focused team with a dynamic workload. Knowledge of SkilledTradesBC policies, initiatives, programs, trades and programs standards is an asset. Strong competencies are required in the following areas: Self-management Initiative Administration with attention to detail Multi-tasking Time management and prioritizing Communication, both written and verbal Problem solving and good judgment Interpersonal skills Conflict resolution COMPENSATION Salary Band B: $60,831 - $82,300 SkilledTradesBC offers a highly competitive benefits package and perks which include: Hybrid work schedule, flex days, and a 37.50-hour work week, Eligible for pension contributions, Lifestyle Spending Account, on-site gym, Extensive Extended Health and Dental Plans that are 100% employer paid. SkilledTradesBC has partnered with Altis Recruitment to support our pre-screening process. As part of this process, you may be contacted by an Altis Recruitment representative. Posting Closing Date: Friday, August 28, 2026