Administrative Coordinator at All-Fab Building Components LP — NeverHard

Job DescriptionJob Description Do you take pride in your exceptional organizational skills? Do you thrive in a fast-paced environment, and have a friendly and welcoming personality? If this sounds like you…. We’re Hiring! Olympic Homes is currently seeking a new member to join our dynamic team as an Office Administrator. The Position Reporting to the Operations Manager, this position is the heart of the organization. From logistics to order processing and data entry with a focus on customer service this position has reach throughout the organization. Responsible for creating and maintaining a variety of spreadsheets. Duties Assist the team with quotes, orders, purchase orders and client follow up Process and receive invoices for payment Manage a shared Outlook Inbox for internal and external customer communications, adhering to quick turnaround response times. Assist with the completion of a full sales cycle from receiving to invoicing stages within the BisTrack system. Electronic scanning of documents. Ability to communicate both written and verbally in a professional and effective manner. Strong organizational skills to manage multiple projects. Effective time management skills to ensure deadlines are met. Monitor and maintain office supplies inventory. Detail oriented Maintain a positive relationship with all staff and sub trades using good communication skills Qualifications Computer skills including Microsoft Office, excel, teams etc. Effective communication and customer service excellence Able to work alone, as well with others in group settings Continuous Improvement Mindset Proactive and self-motivated 1-2 years of general office experience High School Diploma Post-secondary is an asset, but not required Previous experience using project management software an asset Previous exposure to Bistrack an asset Training Provided We value our employees and as part of our comprehensive compensation plan, we offer a competitive salary, benefit package, and room for growth within the company. Please note: As our Administrative Coordinator, you will create a warm and inviting atmosphere for clients from the moment they enter our space. With customer experience at the forefront of everything we do, you will play an integral role in setting the tone for every interaction. This dynamic position supports a wide range of functions across the organization, including logistics, order processing, data entry, and customer service. We are looking for someone who enjoys wearing many hats, embracing new challenges, and contributing to the smooth day-to-day operation of our business. In addition, you will be responsible for creating, maintaining, and managing a variety of spreadsheets to support accurate record-keeping, reporting, and operational efficiency.