Administrative Assistant – Intermediate - AAI 26-05475 at NavitasPartners — NeverHard

Job Title: Administrative Assistant – Intermediate Location: Edmonton, AB (Onsite – 5 Days/Week) Duration: 5-Month Contract Job Overview: We are seeking an experienced Administrative Assistant to support a fast-paced team within a modernization, information management, and technology-focused environment . This role provides day-to-day administrative, financial, and coordination support to managers and staff, ensuring smooth operational efficiency. Key Responsibilities: Provide administrative support to managers and team members Create, format, and maintain documents, reports, and spreadsheets Manage invoices, expense tracking, and basic financial processes Coordinate meetings, events, and logistics (room bookings, scheduling, etc.) Maintain and organize digital and physical records Prepare professional documents, memos, and briefing materials Support meeting coordination including agenda preparation, minute-taking, and follow-ups Ensure accuracy and quality of all documentation prior to finalization Assist with ad hoc administrative and coordination tasks Required Qualifications: Strong proficiency in Microsoft Word and Excel (formatting, tracking, document creation) Experience handling invoices, expenses, and financial processes Proven experience coordinating meetings and logistics Excellent written and verbal communication skills Strong organizational and multitasking abilities Ability to work independently and manage multiple priorities Experience with records management (digital and physical) High attention to detail and accuracy Preferred Qualifications: Experience working in a public sector or government environment Familiarity with financial or administrative systems (expense or invoice tools) Experience preparing professional documents and briefing materials Strong meeting support experience (agendas, minutes, follow-ups) Experience working in technical, analytical, or data-driven teams Ability to anticipate needs and proactively support leadership Work Schedule: Monday to Friday (excluding public holidays) Standard hours: 08:15 AM – 4:30 PM (Alberta Time) Fully onsite role (5 days/week) Work Environment: Office-based, collaborative setting Fast-paced and detail-oriented administrative environment For more details reach at resumes@navitassols.com.