Administrative Assistant at Elevated HR — NeverHard

BR2 Architecture is looking for a highly organized, detail-driven Administrative Assistant to support the day-to-day operations of the firm. At BR2, we believe buildings people use every day deserve to be done right. Our work is grounded in practical design, technical care, and a commitment to delivering spaces with confidence, precision, and trust. This role is a key part of making that happen. You’ll work closely with Partners, Associates, and team members across the firm to support calendars, client communication, proposals, documentation, office systems, and internal coordination. In a deadline-driven environment, strong administration protects billable time, supports client service, and helps the whole team do better work. We’re looking for someone who takes pride in being the calm, capable person behind the scenes. The person who keeps things moving, catches the small details before they become annoying problems, and helps create an office experience that feels professional, responsive, and well-run. What You’ll Do As the Administrative Assistant, your day-to-day responsibilities will include: Coordinate calendars for Partners and Associates, including internal meetings, client meetings, consultant meetings, and contractor coordination. Prepare meeting rooms, materials, and technology so meetings run smoothly. Monitor and prioritize incoming communications and requests. Act as a first point of contact for visitors, calls, and general inquiries. Direct communication appropriately and maintain a professional, polished standard in correspondence. Support follow-up communication, document distribution, contact databases, and mailing lists. Prepare, format, edit, and proofread proposals, reports, contracts, invoices, and presentations. Assist with layout formatting in Adobe InDesign when required. Ensure documents reflect BR2’s brand, standards, and attention to detail. Maintain digital and physical filing systems. Manage office supplies, vendor relationships, couriers, printing, and document reproduction. Take meeting minutes and track action items. Support data entry, expense tracking, and basic bookkeeping tasks as needed. Help coordinate lunch and learns, internal events, team functions, and engagement activities. Support internal communication initiatives that help keep the team connected and informed. What We Expect to See on Your Resume 5-7 years of experience with at least 3 years of experience in an administrative role, ideally within a professional services environment. Experience supporting multiple leaders or senior team members at the same time. Advanced comfort with Microsoft Office, especially Word, Excel, PowerPoint, and Outlook, with strong proofreading, formatting, and document preparation skills. Proficiency with Adobe Acrobat and working knowledge of Adobe Creative Cloud. InDesign experience would be a strong asset. Experience supporting proposals, reports, presentations, or client-facing documents would be helpful in this role. How We Work BR2 is building a team known for delivering design with confidence, precision, and trust. That means how we work matters just as much as what we deliver. Our values guide the way we show up for clients and for each other: Design With Intent We are thoughtful, purposeful, and disciplined in how we approach our work. For this role, that means bringing care and intention to communication, documents, scheduling, and office systems. Finish Strong We take ownership, follow through, and pay attention to the details that matter. You’ll help the team stay organized, prepared, and on track. Raise the Bar We care about quality, standards, and continuous improvement. This role supports the professional polish of the firm, from proposals and reports to internal processes. Clear and Candid We value direct, respectful communication. You’ll help information move clearly, professionally, and reliably across the firm. What Will Help You Succeed You’ll be a strong fit for this role if you are: Highly organized and detail-oriented. Calm under pressure and able to manage competing priorities. Professional, clear, and responsive in your communication. Comfortable working independently while supporting multiple people. Discreet with confidential and sensitive information. Able to bring structure to busy environments without making everything feel overcomplicated. Why Join BR2? At BR2, administration is not just about keeping calendars full and documents filed. This role helps protect the team’s time, support client service, and keep the firm operating with confidence and professionalism. You’ll have the opportunity to build strong relationships across the firm, contribute to better systems and processes, and grow into areas such as office operations, team coordination, proposal coordination, or project support. How to Apply If you are a detail-driven administrative professional who enjoys supporting people, organizing moving pieces, and helping a busy office run smoothly, we’d love to hear from you.