Administrative Assistant at City of Calgary — NeverHard

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life. The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request. As the Administrative Assistant, you will provide on-site administrative support to the Finance team, which includes the Executive Director. This position requires a highly motivated individual to provide advanced reporting and administrative support. The successful applicant will be assigned various work tasks in a fast-paced team environment where priorities change frequently. Primary duties include: Liaise daily with the Finance Executive Director, manage calendar, document initiatives, and prioritize the needs of the respective team. Management of cash funds which includes counts, reconciliation, replenishment and audit tasks. Prepare reconciliations and journal entries to associated Finance taskings as required. Assist with Finance policies and procedures, which includes corporate credit cards and audits. Coordinate meetings, circulate meeting minutes, and provide administrative support to the Finance team. Prepare presentations and document meetings. Contact and liaise with sworn and civilian members via written communication, in-person, and phone support. Maintain electronic office filing system in CPS Content Server including: records retention, Information Security Classification (ISC) guidelines, information retrieval and destruction. Deliver office mail, order supplies, maintain office machines, filing, and other related duties and projects. Qualifications A High School Diploma or equivalency (e.g., G.E.D.) plus job related coursework and a minimum of 5 years related administrative experience; OR A Business Administrative Certificate or Diploma equivalent to 1-year full-time study and a minimum of 3 years related administrative experience. Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint) are required. Preference will be given to applicants who have previous experience using InTime and PeopleSoft Financials and Supply Chain Management (FSCM). Prior experience in a finance/accounting environment (cash handling, reconciliations, journal entries, audits) is considered a strong asset. Previous experience working in a law enforcement or police service environment is considered an asset. Success in this position requires emotional intelligence; creating and sustaining safe, respectful, and inclusive workplaces; promoting supportive, balanced, and professional accountability; building and maintaining relationships; developing self and others; striving for results. Pre-employment Requirements An enhanced security clearance and credit bureau check will be conducted. Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials. Position and Pay Information Business Unit: Calgary Police Services Union: CUPE Local 38 Position Type: 1 Temporary (up to 12 months) Compensation: Pay Grade 7 $36.60 - 48.97 per hour Hours of work: Standard 35 hour work week. Days of work: This position works a 5 day work week with 1 day off in a 3 week cycle. Location: 5111 - 47 Street N.E. Audience: Internal/External Apply By: June 15, 2026