Administrative Assistant at Aston Carter — NeverHard

Job DescriptionJob Description Part Time Administrative Assistant (Weekend Shifts) Job Description: The Administrative Assistant will support a busy transportation team within a large third‑party logistics organization. In this front‑office role, you will act as the first point of contact for truck drivers and visitors, accurately check shipments in and out, and enter critical information into the warehouse management system. You will help keep freight moving smoothly by handling documentation, coordinating with multiple departments, and providing clear, professional communication to drivers and customers. Responsibilities Serve as the primary front‑office contact for the transportation team, greeting and checking truck drivers and shipments in and out of the terminal. Accurately enter shipment details into the company’s warehouse management system, including Bills of Lading (BOLs) and Proof of Deliveries (PODs). Maintain and update internal databases with timely and precise shipment, delivery, and inventory information. Communicate proactively with the shipping and receiving teams to resolve inventory discrepancies and ensure accurate records. Handle inbound and outbound phone calls from drivers seeking directions or assistance, and from customers inquiring about delivery status. Direct callers to the appropriate person or department, or independently assist them with issues such as damaged or lost shipments when possible. Collaborate with multiple internal departments, including transportation and less‑than‑truckload (LTL) teams, to support smooth daily operations. Provide general administrative and clerical support, including data entry, document handling, and use of Microsoft Office tools such as Outlook and Excel. Demonstrate strong attention to detail to minimize errors that could result in financial or operational impacts. Work both independently and as part of a small office team, showing initiative and problem‑solving skills in a fast‑paced environment. Essential Skills At least 1 year of clerical or administrative experience, preferably within a distribution or transportation environment. Strong command of the English language, with the ability to communicate clearly and professionally with multiple departments and external contacts. Proficiency in general administrative support, including data entry and document management. Experience using Microsoft Office, including Outlook and Excel, for daily administrative tasks. Customer service skills with the ability to handle phone calls from drivers and customers in a helpful and professional manner. High level of attention to detail to ensure accurate data entry and documentation. Ability to work independently, manage time effectively, and prioritize tasks in a busy office setting. Strong teamwork and communication skills to collaborate with shipping, receiving, and other internal departments. Work Environment This is a part‑time role with typical hours from 6:00 a.m. to 4:00 p.m. The position is based in the front terminal office, where approximately seven team members work together at any given time. The office is located within a busy logistics terminal, and drivers as well as warehouse staff frequently walk through the space, creating an active, blue‑collar trucking environment. The company offers a stable environment with the potential for benefits and pension when transitioned to a permanent role. Job Type & Location This is a Contract position based out of EDMONTON, AB. Pay and Benefits The pay range for this position is $21.00 - $22.00/hr. Workplace Type This is a fully onsite position in EDMONTON,AB. À propos d'Aston Carter Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement. Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels. Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.