Receptionist and Junior Legal Administrative Assistant - Litigation

Job DescriptionJob Description
Our client is a firm located in the Surrey/White Rock area. They are looking for a Legal Administrative Assistant to join their Litigation team. This role involves supporting lawyers and managing the day-to-day priorities of the litigation department ensuring the successful completion of all tasks in a fast-paced environment.
JOB SUMMARY
The Receptionist and Junior Legal Administrative Assistant acts as the main point of contact for clients and staff and manages the day-to-day office administrative and reception support aspects of the firm, ensuring a functional and professional front of office in a fast-paced environment.
JOB RESPONSIBILITIES
Provide exceptional client service by welcoming and greeting clients and guests
Operate telephone switchboard, handling all incoming calls
Create a warm and welcoming atmosphere for clients and various stakeholders, ensuring upkeep and maintenance of the office environment to a professional and cleanliness standard
Handle incoming and outgoing inquiries, mail, and courier packages and coordinate distribution to appropriate stakeholders
Update and maintain accurate client information and respective data records
Sort, scan and file various client documentation and correspondence
Process client payments via phone or in-person and issue proof of payment
Liaise with tenant services and handle building maintenance issues and/or queries
Coordinate the purchase of office supplies and liaise with equipment providers, ensuring office supplies and equipment are adequately stocked
Provide legal administrative support to Associates, including but not limited to, opening, preparing and organizing files and drafting correspondence
File various client files and documentation and upkeep library with newest updates
Handle the closing of client files, including reviewing work-in-progress, updating client data records and preparing for offsite storage
Coordinate and schedule client meetings and appointments as required
Order business cards for staff as required
Coordinate event planning for monthly luncheons and other events as required
Provide back-up support for bank deposits as required
Assist other staff with support overflow work and with other projects as required
REQUIRED EXPERIENCE AND CREDENTIALS
Minimum 1 year of experience in a legal or professional services environment
Completion of a recognized legal assistant program or equivalent experience and training
Strong technical skills and proficiency with Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook
Previous exposure or familiarity with legal software and programs such as ESILaw, BC Online and Automated Legal Forms (ALF) considered an asset
Note: The job description duties may change at the discretion of the employer and/or the employer may request the employee to perform duties that are not listed on the job description.