Travel Coordinator

Job DescriptionJob DescriptionSalary:
COMPETITION: 202540
POSITION TYPE:Term
TERM: to March 31, 2027 (with possibility of extension funding dependent)
SCHEDULE: Full-time (75 hours bi-weekly)
VACANT POSITIONS: One (1)
COMPETITION CLOSE DATE: Open Until Filled
ABOUT INUVIALUIT REGIONAL CORPORATION (IRC)
IRC was created in 1984 to represent the Inuvialuit and their rights and benefits obtained under one of Canada's oldest comprehensive land claim agreements. With assets over $1 billion, not including vast land holdings, IRC is responsible for corporate investment, land management, and a broad range of social, cultural, and economic programs and services benefiting Inuvialuit. Its subsidiaries have interests in grocery, manufacturing, property management, transportation, and significant dealings in the oil and gas industry.
Since its inception, IRC has experienced considerable growth, and its structure and operations have become increasingly complex. Combining local government and service delivery, community development, investment, and operating business divisions, all managed by a single back office, the organization has an array of complexities for the executive staff to navigate. There is an emphasis on fostering understanding, healing, and resilience in a region brimming with unique social challenges and immense potential for transformative change.
JOB SUMMARY
Reporting to the Travel Supervisor, the successful candidate is responsible for coordinating, preparing, and booking travel arrangements for approved individuals across IRC departments and subsidiaries. This role supports a high-volume, service-oriented environment, working closely with internal clients to ensure timely, accurate, and cost-effective travel solutions.
QUALIFICATIONS
Applicants must be/have:
Grade 12 diploma or equivalent
Previous administrative experience, preferably in a travel coordination, finance, or customer service environment.
Experience coordinating or booking travel arrangements (air, hotel, and ground transportation) is considered an asset.
Proficiency with Microsoft Office applications, particularly Outlook and Excel.
Experience working with online booking tools and corporate travel websites.
The ability to work occasional on-call or after-hours shifts as required.
SKILLS & COMPETENCIES
Successful candidates will demonstrate:
Strong customer service skills with the ability to communicate professionally and effectively with internal clients, vendors, and external partners.
Excellent written and verbal communication skills.
High attention to detail and accuracy in a high-volume, deadline-driven environment.
Strong organizational and time-management skills, with the ability to prioritize and manage multiple requests simultaneously.
The ability to work independently while contributing positively to a team environment.
Knowledge of airline guidelines, travel policies, and compliance requirements, or the ability to learn them quickly.
KEY RESPONSIBILITIES
Prepare, coordinate, and book flight and accommodation arrangements using direct booking websites while applying corporate codes and negotiated rates.
Respond promptly and professionally to travel requests received via email or phone.
Create clear, accurate, and well-organized travel itineraries.
Organize and process travel-related expense documentation, including Excel expense statements and receipt storage in SharePoint.
Ensure all travel arrangements comply with IRC travel policies and airline regulations.
Provide occasional after-hours or on-call support for urgent or time-sensitive travel needs.
Please refer to the job description for a full list of duties and qualifications.
TO APPLY
Please submit your resume and cover letter by pressing the
Apply for This Job
button at the top right of this web page and follow the application steps.
We encourage timely submissions of applications as candidates will be actively reviewed and the interview process may begin prior to the closing date.
ADDITIONAL INFORMATION
Priority consideration is given to beneficiaries of the Inuvialuit Final Agreement (IFA); please identify in your application if you are a beneficiary of the IFA.
The position requires the completion of a satisfactory Criminal Record Check.
This role will be based in our Calgary office.
An eligibility list may be established for hiring for similar positions based on performance in this competition.
Casual or term positions may be considered for future conversion to indeterminate status.
Applicants who do not meet all qualifications are encouraged to apply and may be considered for appointment at a lower level with a development plan.
If you have a disability that requires an accommodation during any stage of our recruitment process, please contact us at hr@inuvialuit.com to let us know how we can assist you.
We would like to thank everyone in advance for applying as only those shortlisted will be contacted.
WHAT WE OFFER
Competitive Salary: We recognize and reward talent with a competitive salary structure.
Professional Development: We invest in your growth through ongoing training and development opportunities.
Competitive Benefits: We provide eligible employees with a competitive benefits package, which includes extended health care; dental care; life, critical illness, and accident insurance; travel medical insurance; sick leave; and long-term disability.
Wellness Benefits: We provide all employees with access to an employee and family assistance program.
Retirement Benefits: We provide eligible employees with a Defined Contribution Pension Plan where IRC matches contributions of up to 5% of annual salary.
Vacationbenefits: We provide eligible employees with 4 weeks of annual vacation time to start.
For more information about our organization, go tohttps://irc.inuvialuit.com/jobs
Human Resources
Inuvialuit Regional Corporation
E-mail:careers@inuvialuit.com | Telephone: 867-777-7000 | Web: irc.inuvialuit.com202540
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